eMail archiving
The use of e-mail has become like the use of pen and paper, common, easy and accessible. And like the use of pen and paper the storage and retrieval of one of the most common forms of modern communication has created its own special challenges.
According to IDC we will send 40 Billion person to person eMails worldwide in 2007 per day (by comparison paper mail is around 1.2 Billion per day) showing that eMail correspondence dominates volume.
Accessibility and ease of use has resulted in massive volumes, and the growing importance of eMail in business as a primary communication method has created the demand for archiving. The top 4 reasons are
- 1. Compliance with regulations governing correspondence
- 2. Internal requirements for document storage
- 3. Management of Archive policy
- 4. Streamlining of search and retrieval processes
IBM CommonStore for Domino or Exchange integrates with the Notes or Outlook client and provides easy to use functions to retrieve eMail. Policies can be user and/or centrally enforced ensuring that no more eMail is lost in a forgotten local archive file or deleted without a record
Top 5 reasons to implement eMail Archiving using IBM CommonStore
- 1. Compliance - CommonStore meets all worldwide compliance legislation
- 2. Easy to use - Users require minimal training
- 3. Reduced administration of eMail backup and retrieval releases IT resource
- 4. Enterprise solution spans all digital assets and mail systems in one solution
- 5. Cost effective, as low as £100 per user to implement
CommonStore provides automated policy-driven and user-driven archive capabilities and easy retrieval from the standard client user interface of the messaging systems (Lotus® Notes client or Outlook client). Once archiving policies are defined and implemented, major problem areas created by the rapid growth of the messaging systems can be tackled — Performance issues, increasing storage requirements, operational difficulties, compliance, and regulatory e-mail record-keeping issues.
View Movie of CommonStore (2863kB)(.exe)
