Software Product

Product Overview

Why deploy eMail archiving?

Manage growth - by implementing eMail archiving all the mailboxes in the organisation can be managed easily and efficiently without compromising the accessibility to old messages by the user.

Improved operational performance and regulatory compliance - eMail outnumbers written correspondence by over 30 times, and the effective recording of all outbound and inbound correspondence is crucial, if not mandatory, in many businesses. By implementing an effective eMail information management system you can prevent eMail loss and have 100% recording of all inbound and outbound eMail

Improved system performance - Commonstore reduces backup and restore times saving system administration time and network traffic providing a more efficient eMail system

Adds eMail records to records management - eMail records are as important as all other digital assets and can be integrated into Content Management solutions for a complete picture of an organisations data and records.

Key features

Manual or automatic - User can manually archive an eMail, and/or this can be automated using pre-scheduled policies without user involvement

Full text searching - Lotus Notes Client maintains the ability to full text search indexing on body and attributes of messages. The Extended Search facility allows for the searching of the entire archive across multiple mailboxes for key information. This is especially useful during remedial discovery for enterprise wide information distributed in multiple locations.

Message options - CommonStore has many archive options including body only, attachment only, body and attachment(s) together or all parts archived separately

Support for Lotus mobile users - CommonStore supports Notes client, Domino Web Access client and Web browser client. Furthermore for mobile Notes users a local copy of archived documents can be made so that documents can be retrieved without being connected to the corporate network

Storage support for 600+ devices - IBM CommonStore delivers enhanced storage support to over 600 devices using either IBM Tivoli Storage Manager or IBM Content Manager

Calculate your Return-on-Investment

Time Savings - IBM CommonStore saves time in key areas of business operations and systems administration. The key areas to explore and quantify are:-

  • 1. How much time is spent by users managing their own mailboxes, creating local archives and searching these archives for eMail records?
  • 2. In the event an eMail cannot be found, how much time is spent locating the eMail and recovering the file it contains to the network, and subsequently deleting this temporary file afterwards?
  • 3. How much time does the eMail system administrator spend managing quotas, and backing up multiple local archives?

Infrastructure impacts - IBM CommonStore reduces disk requirements and reduces network bandwidth consumption

  • 1. By having one data store for multiple archives, and a single message storage requirements can be managed in the classical way to reduce costs by off-loading data to cheaper resources
  • 2. Less data being transferred around the corporate network reduces carrier costs and improves response
  • Consequentially impacts
  • Never lose another inbound or outbound eMail. If you have ever suffered from the consequences of (eMail) record loss then CommonStore prevents this. When you are negotiating in any legal matters it is crucial that you have all the information. If your counterparts have better information than you, you are in a weak position. This is particulary useful in HR, Construction and Legal matters and, of course, in regulated industries or businesses dealing with any impacts including Sarbanes-Oxley requirements